Premiere Booth Registration: includes one 20' x 20' booth, one full registration, four banquet tickets and three exhibit staff (access only to exhibit hall) registrations.

Premiere Booth Registration (Early-bird)—$1,800

Exhibit Booth Registration: includes one 10' x 10' booth, one full registration, and one banquet ticket
. All exhibit staff must be registered to work in the booth area.

Exhibit Booth Registration (Early-bird: through December 2nd) - $500 
Exhibit Booth Registration (December 3rd -January 12th)—$600
Exhibit Staff (exhibit area access only)— $65

Banquett Ticket—$65

Exhibit Booth Includes: 10' x 10' booth includes one table, two chairs, power available, one sign with company's name in the space, one complimentary registration to general sessions and workshops, and one banquet ticket. Cost for power, additional tables, chairs, etc. will be the responsibility of the exhibitor.

Contract for Space: Application for space becomes a contract upon the completion of on-line registration.

Payment for Space: All rental spaces must be paid in full by open ing date of event on January 13, 2016.

Assignment of Space: Priority for space assignments will be based upon the order in which registrations are received and on the availability of space requested.

Space Relocation: Event Management reserves the right to relocate a space due to modifications of the facility, fire marshal restrictions, or any other reason in the best interest of the overall event.

Application Denial: Event Management reserves the right to cancel or refuse rental space to any persons or company whose conduct or display of goods is, in the opinion of Event Management, incompatible with the general character and objectives of the event.

Subletting Space: Exhibitor shall not reassign, sublease, or share assigned space with any person, firm or entity and agrees not to exhibit, advertise, or offer for sale goods other than those manufactured and/or sold in the regular course of business, without notification and approval of Event Management.

Shipping: Refer to information in exhibitor packet link above.

ship items to the Convention Center.

Tax Permit:  If goods are sold from a vendor booth, then the vendor must register for a seller's permit.  The can be done online at http://www.window.state.tx.us/taxpermit/  


Security:  Security for exhibitors will be provided in the exhibit hall each evening of the event beginning on Wednesday evening after exhibits close through Saturday morning.  SWLC is not responsible for damaged or missing items in the exhibit hall.

Fire Protection: All display material must be flameproof and subject to inspection by the fire department. No flammable fluids or substances may be used or shown in booths.

Repair of Damages: The cost of repairing any damage by the exhibitor, its employees, representatives or agents to the facility will be billed to and paid for by the exhibitor. Nothing will be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, ceilings, furniture or other property of the facility.

Cancellation Policy: Requests for cancellation and refunds must be in writing via email to info@wciconferences.org. A refund will be issued, less a $25 processing fee, if cancellation request is received by December 13, 2015.  No refunds will be made for cancellations received after  December 13, 2015.

Cancellation of Event: Should the event be canceled, postponed, or abandoned thirty days (30) or more prior to opening date, a full refund will be paid for rental space.

Hold Harmless: Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save Southwest Liturgical and its employees and agents harmless against all claims, losses and damages to person or property, governmental charges or fines and attorney's fees arising out of or caused by exhibitor's installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof. In addition, exhibitor acknowledges that Southwest Liturgical does not maintain insurance covering exhibitor's property and that it is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance covering such losses by exhibitor.